Microsoft 365 is one of the most widely used business productivity platforms in the world — and for good reason. It combines professional email via Outlook, the full Microsoft Office desktop applications, Microsoft Teams for video meetings and collaboration, and 1TB of OneDrive cloud storage per user, all in a single monthly subscription.
For Indian businesses, Microsoft 365 is available through authorised resellers with INR billing, GST invoicing and local support. This guide covers every Microsoft 365 Business plan available in India in 2025, with approximate INR pricing and a clear breakdown of what each plan includes.
Microsoft 365 Business Plans in India
Microsoft offers three main plans for businesses with fewer than 300 users in India. All plans include professional Outlook email on your own domain, Exchange Online, Microsoft Teams, OneDrive and web-based Office applications.
Microsoft 365 Business Basic
The entry-level plan — professional email, Teams and web Office applications.
| Feature | Details |
|---|---|
| Price | Approximately ₹125 per user per month |
| Outlook / Exchange mailbox | 50 GB per user |
| OneDrive storage | 1 TB per user |
| Office applications | Web and mobile only (no desktop installation) |
| Microsoft Teams | Included — video meetings up to 300 participants |
| Teams recording | Included |
| SharePoint | Included |
Best for: Businesses that primarily need professional Outlook email, Teams for video meetings and access to Office documents in a browser. If your team does not need the full desktop Word, Excel or PowerPoint applications installed locally, Business Basic covers your requirements at the lowest per-user cost.
Microsoft 365 Business Standard
The most popular plan — full desktop Office apps plus everything in Basic.
| Feature | Details |
|---|---|
| Price | Approximately ₹660 per user per month |
| Outlook / Exchange mailbox | 50 GB per user |
| OneDrive storage | 1 TB per user |
| Office applications | Full desktop Word, Excel, PowerPoint, Outlook, OneNote on up to 5 PCs/Macs per user |
| Microsoft Teams | Included — up to 300 participants |
| Teams recording | Included |
| Webinars | Included |
Best for: Businesses where team members rely on the full power of desktop Word, Excel or PowerPoint — complex Excel models, advanced Word formatting, detailed PowerPoint presentations. This is the most popular Microsoft 365 plan for Indian SMBs because it includes everything most business users need.
Microsoft 365 Business Premium
The advanced plan — full Office apps plus enterprise security and device management.
| Feature | Details |
|---|---|
| Price | Approximately ₹1,650 per user per month |
| Outlook / Exchange mailbox | 50 GB per user |
| OneDrive storage | 1 TB per user |
| Office applications | Full desktop apps on up to 5 PCs/Macs per user |
| Microsoft Teams | Included |
| Microsoft Intune | Included — device management and mobile device policy enforcement |
| Microsoft Defender for Business | Included — advanced threat protection |
| Azure AD Premium P1 | Included — conditional access and identity management |
| Microsoft Purview | Included — information protection and compliance |
Best for: Enterprises, financial institutions, legal firms, healthcare providers and any organisation that needs advanced security, device management and compliance controls alongside the full Office suite. Business Premium is the right choice when IT security is a priority, not just productivity.
Microsoft 365 Apps for Business
There is a fourth plan worth noting for businesses that only need the desktop Office applications without a full Exchange mailbox:
| Feature | Details |
|---|---|
| Price | Approximately ₹530 per user per month |
| Outlook / Exchange mailbox | Not included (use your own email provider) |
| OneDrive storage | 1 TB per user |
| Office applications | Full desktop Word, Excel, PowerPoint, Outlook on up to 5 PCs/Macs |
| Microsoft Teams | Not included |
Best for: Businesses that already have email through a separate provider (Google Workspace, Zoho Mail or a hosted Exchange) but want access to full desktop Office applications.
Microsoft 365 vs Office 365 — What Changed
Many Indian businesses still refer to "Office 365" — this was the previous name for what is now Microsoft 365. Microsoft renamed the platform in 2020. The product is the same; the name changed. If someone quotes you "Office 365 pricing," they are quoting Microsoft 365 pricing.
Which Microsoft 365 Plan Is Right for Your Business?
| Your requirement | Recommended plan |
|---|---|
| Professional email + Teams only | Business Basic |
| Full desktop Word, Excel, PowerPoint | Business Standard |
| Desktop apps + advanced security | Business Premium |
| Desktop apps, no email needed | Apps for Business |
The most common choice for Indian SMBs is Business Standard — it includes everything most business users need daily without the overhead of the security tools in Business Premium.
If your team works primarily in a browser or on mobile and does not need full desktop Office installations, Business Basic delivers professional email and Teams at significantly lower cost.
Business Premium is justified when your organisation has regulatory obligations — financial sector, healthcare, legal — or when you have an IT team actively managing device security policies.
Microsoft 365 Pricing in India — Important Notes
All prices shown are approximate and subject to change. The actual INR price depends on the USD/INR exchange rate at the time of purchase and may vary between authorised resellers.
GST: Microsoft 365 subscriptions in India attract 18% GST on the base price. When purchased through an authorised reseller like Cloudfy Systems, you receive a GST-compliant invoice for input tax credit.
Annual vs monthly: Microsoft 365 is typically priced on an annual commitment basis. Month-to-month billing is available at a higher per-user rate. For most businesses, an annual commitment at the lower rate is more cost-effective.
User minimums: There are no minimum user requirements on Microsoft 365 Business plans. You can start with a single user and add more as your team grows.
Contact Cloudfy Systems for confirmed current INR pricing for your team size.
Why Buy Microsoft 365 Through Cloudfy Systems?
Purchasing Microsoft 365 directly from Microsoft means you handle setup, DNS configuration, email migration and support independently. Buying through Cloudfy Systems includes:
- Free email migration from your existing provider with zero data loss
- INR billing with GST invoice for every payment
- Domain verification and MX record setup handled by our team
- SPF, DKIM, DMARC and Autodiscover configuration included
- Ongoing technical support during Indian business hours
- User account setup and onboarding for your entire team
Frequently Asked Questions
Does Microsoft 365 Business Basic include the desktop Office apps?
No. Business Basic only includes web and mobile versions of Office. To get full desktop Word, Excel and PowerPoint installed on your computer, you need Business Standard or above.
Can I mix Microsoft 365 plans across my team?
Yes. You can assign different Microsoft 365 plans to different users in the same organisation. For example, senior staff can be on Business Standard for desktop apps while admin staff are on Business Basic for email and Teams only.
Is Microsoft 365 cheaper than Google Workspace in India?
At the entry level, Microsoft 365 Business Basic (approx. ₹125/user/month) is marginally cheaper than Google Workspace Business Starter (approx. ₹136/user/month) and includes a significantly larger mailbox (50GB vs 30GB). At the mid tier, prices are comparable. The right choice depends on whether your team needs desktop Office applications rather than pure price. See our Google Workspace vs Microsoft 365 comparison for a full breakdown.
Does the price include storage?
Yes. Every Microsoft 365 Business plan includes 1TB of OneDrive storage per user. SharePoint storage is pooled at the organisation level — typically 1TB plus 10GB per user.
Can I cancel Microsoft 365 at any time?
Annual plans can be cancelled but you may be charged for the remaining months. Month-to-month plans can be cancelled any time. Contact Cloudfy Systems to discuss the right commitment for your business.
Cloudfy Systems is an authorised Microsoft 365 Partner in India. Contact us at connect@cloudfysystems.com or call +91 97600 50555 for a free consultation and confirmed current pricing for your team.