Microsoft 365 renewal pricing in India is quoted in approximate INR terms by authorised partners, as the underlying Microsoft pricing is set in USD. The rates below reflect current pricing through the Microsoft Cloud Solution Provider (CSP) channel for Indian businesses — the same channel used by authorised partners like Cloudfy Systems.
GST at 18% is applicable on all Microsoft 365 subscriptions in India and is recoverable as input tax credit with a proper GST invoice from an authorised partner.
Microsoft 365 Business Plans — Renewal Prices in India 2026
Business Basic — ₹145 per user per month (with Teams)
The entry-level Microsoft 365 plan. Annual billing: ₹145 × 12 = ₹1,740 per user per year before GST, or ₹2,053 per user per year including 18% GST.
For a 10-user business: ₹20,534 per year all-inclusive.
Includes: Outlook on web + Exchange Online (50 GB mailbox), Microsoft Teams, OneDrive (1 TB), SharePoint, web and mobile versions of Word, Excel, PowerPoint. No desktop Office app installs.
Without Teams (Teams-excluded variant): ₹105/user/month — for businesses in regions where Microsoft offers Teams separately under regulatory requirements.
Business Standard — ₹770 per user per month (with Teams)
The most widely used plan for Indian knowledge-worker teams. Annual billing: ₹770 × 12 = ₹9,240 per user per year before GST, or ₹10,903 per user per year including GST.
For a 10-user business: ₹1,09,032 per year all-inclusive.
Adds over Basic: Full desktop Office apps — Word, Excel, PowerPoint, Outlook, Publisher and Access — installable on 5 PCs or Macs, 5 tablets and 5 mobile devices per user. Also includes Bookings (scheduling), Forms and Planner.
Business Premium — ₹1,830 per user per month (with Teams)
The plan for teams that need both full Office apps and enterprise security. Annual billing: ₹1,830 × 12 = ₹21,960 per user per year before GST, or ₹25,913 per user per year including GST.
For a 10-user business: ₹2,59,128 per year all-inclusive.
Adds over Standard: Microsoft Defender for Business (endpoint protection), Intune mobile device management, Azure AD Premium P1 (MFA, conditional access), Microsoft Purview (DLP, compliance, eDiscovery) and Azure Information Protection.
Apps for Business — ₹685 per user per month
For businesses that need Office desktop apps and OneDrive but do not need Exchange email (using a different email provider). Annual billing: ₹685 × 12 = ₹8,220 per user per year before GST, or ₹9,700 per user per year including GST.
Includes: Full desktop Office apps, OneDrive (1 TB), web and mobile apps. Does not include Exchange/Outlook email, Teams or SharePoint.
Annual Cost Comparison — All Business Plans
| Plan | Per user/month | 10 users/year (ex-GST) | 10 users/year (incl. GST) |
|---|---|---|---|
| Business Basic | ₹145 | ₹17,400 | ₹20,532 |
| Business Standard | ₹770 | ₹92,400 | ₹1,09,032 |
| Business Premium | ₹1,830 | ₹2,19,600 | ₹2,59,128 |
| Apps for Business | ₹685 | ₹82,200 | ₹97,000 |
Enterprise Plans — Renewal Pricing
For larger Indian organisations (typically 300+ users) or those with advanced compliance requirements, Microsoft 365 Enterprise plans are available.
| Plan | With Teams (per user/month) | Without Teams |
|---|---|---|
| Microsoft 365 E3 | ₹2,995 | ₹2,285 |
| Microsoft 365 E5 | ₹4,740 | ₹4,030 |
| Microsoft 365 F3 (Frontline) | ₹665 | ₹575 |
Enterprise pricing is on annual commitment and should be confirmed with Cloudfy Systems for exact current rates and volume discounts.
The Real Cost of Renewing Directly with Microsoft
If your Microsoft 365 account is billed directly through Microsoft's website or a non-CSP channel, renewal pricing appears in USD. The actual INR cost depends on the exchange rate at the time of billing, plus:
International transaction fee: Indian banks charge 1.5 to 3.5% on USD transactions. On a Business Standard renewal for a 20-user team (approximately ₹1,84,800/year), this adds ₹2,772 to ₹6,468 in bank charges — paid to your bank with no corresponding service.
GST invoice gap: Invoices from Microsoft's direct billing channel are often not structured as GST-compliant tax invoices for Indian businesses. Without a proper GSTIN-stamped invoice, you cannot claim input tax credit on the 18% GST component of your annual subscription.
For a 20-user Business Standard team at ₹10,903/user/year, the 18% GST amounts to approximately ₹39,251 per year. If this is not recoverable as input tax credit, it is a sunk cost rather than a business expense.
Renewing through Cloudfy Systems eliminates forex charges and provides a GST-compliant invoice for every renewal, making the GST fully recoverable.
How to Calculate Your Microsoft 365 Renewal Cost
(Plan rate per user per month) × (Number of active users) × 12 × 1.18 = Total annual renewal cost including GST
Examples:
| Plan | Users | Annual (ex-GST) | GST (18%) | Total annual |
|---|---|---|---|---|
| Basic | 20 | ₹34,800 | ₹6,264 | ₹41,064 |
| Standard | 15 | ₹1,38,600 | ₹24,948 | ₹1,63,548 |
| Standard | 30 | ₹2,77,200 | ₹49,896 | ₹3,27,096 |
| Premium | 25 | ₹5,49,000 | ₹98,820 | ₹6,47,820 |
Is It Worth Upgrading at Renewal?
Renewal is the simplest time to change plans because the new rate applies from the start of the new annual cycle — no pro-rated invoices.
Upgrade from Basic to Standard if:
- Any user in your team needs to install Word, Excel or Outlook desktop on their PC or Mac
- Your team runs on web-only apps now but frequently works offline or on low-connectivity connections
- You want to standardise the Office experience across PCs and mobile devices
Cost difference: ₹625/user/month. For a 10-user team: ₹75,000/year additional for full desktop Office apps across 5 devices per user.
Upgrade from Standard to Premium if:
- Your IT team wants endpoint protection and device management from a single platform
- You handle sensitive client data and need DLP and eDiscovery controls
- You want Azure AD Premium for conditional access and advanced MFA policies
- You are preparing for ISO 27001 or SOC 2 certification
Cost difference: ₹1,060/user/month. For a 10-user team: ₹1,27,200/year additional for enterprise security across all endpoints.
Frequently Asked Questions
Will my Microsoft 365 renewal price change from last year?
Microsoft periodically adjusts CSP pricing in India. Cloudfy Systems confirms your renewal price in writing at least 2 weeks before your renewal date. If pricing has changed, you are notified before any charge is processed.
Can I reduce my user count at renewal to lower the cost?
Yes — renewal time is the cleanest point to reduce licences. Confirm the number of active users you actually need, and Cloudfy Systems adjusts the count for the new annual cycle. Removing users mid-cycle is possible but involves credit calculations that are more complex.
What is the GST rate on Microsoft 365 in India?
Microsoft 365 is classified as an information technology service and attracts 18% GST in India. Purchasing through Cloudfy Systems provides a GST-compliant invoice, allowing your business to claim input tax credit and effectively recover the tax component.
Is there a volume discount on Microsoft 365 renewal?
Standard CSP pricing does not vary between resellers, but volume discounts are available for larger deployments — typically 300+ users or multi-year deals. Contact Cloudfy Systems for volume pricing.
Can I switch from monthly billing to annual at renewal?
Yes — switching from flexible (monthly) to annual commitment at renewal locks in the lower per-user rate for the full year. For most businesses with a stable team size, annual commitment is always the more cost-effective option.
Get a renewal quote in INR before your cycle closes. Contact Cloudfy Systems for Microsoft 365 renewal pricing for your specific plan and user count. View all Microsoft 365 plans.